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Free templates · [n] documents

The documents you’ll sign anyway.

Resolutions, registers, agreements, letters: in French and English, reviewed by a lawyer or CPA, downloadable without an account. Email is optional: it only brings template updates.

How to use a templateReplace bracketed fields, delete options that don’t apply, sign, file in the minute book. Templates are general: for a specific situation, see a professional.
  • DOCXFRENResolutionsDividend resolutionBoard declaration of a dividend, with payment date and share class.Reviewed by Me David Roy · v[n] · [date]
  • DOCXFRENResolutionsOrganizational resolutionsFirst resolutions after incorporation: by-laws, officers, share issuance, banking.Reviewed by Me David Roy · v[n] · [date]
  • DOCXFRENResolutionsAnnual shareholder resolutionsIn lieu of an annual meeting: financial statements, election, audit exemption.Reviewed by Me David Roy · v[n] · [date]
  • XLSXFRRegistersShareholder registerSecurities register with cap table and transfer history.Reviewed by Me David Roy · v[n] · [date]
  • XLSXFRRegistersDirectors and officers registerName, address, start and end dates, roles.Reviewed by Me David Roy · v[n] · [date]
  • DOCXFRENAgreementsShareholders’ agreement (basic)Core clauses: voting, pre-emption, shotgun, death. Adapt with a lawyer.Reviewed by Me David Roy · v[n] · [date]
  • DOCXFRENAgreementsShare subscription agreementFounders’ subscription and payment for first shares.Reviewed by Me David Roy · v[n] · [date]
  • DOCXFRENLetters and noticesNotice of change of registered officeFile with the registry and send to partners and institutions.Reviewed by Me David Roy · v[n] · [date]
  • DOCXFRENLetters and noticesDirector resignationResignation letter and matching acceptance resolution.Reviewed by Me David Roy · v[n] · [date]
  • PDFFRENChecklistsFirst-year checklistFederal + Quebec deadlines month by month, to tick off.Reviewed by Sophie Lemieux, CPA · v[n] · [date]
  • XLSXFRTaxQuarterly GST/QST trackerTax collected, ITCs/ITRs, net remittance per quarter.Reviewed by Sophie Lemieux, CPA · v[n] · [date]
  • DOCXFRENTaxOwner-manager employment contractSalary, duties, benefits: the paperwork behind payroll.Reviewed by Me David Roy · v[n] · [date]

What each template includes
  • Bracketed fields and margin notes
  • Optional clauses flagged, to keep or delete
  • French and English aligned paragraph by paragraph
  • Applicable statute (QBCA or CBCA) in the footer
  • Version number and review date
Included in Compliance · $29/monthTemplates pre-filled with your company data, signed online, filed automaticallyDiscover Compliance
Notice. These templates are general information reviewed by a professional; they aren’t personalized legal advice. Incorpo.ca is not a law firm.

FAQ

Are the templates really free?
Yes, no account or card. Email is optional and only used to send updates to the template you downloaded.
Can I use them for clients (accountants, consultants)?
Yes, the licence allows professional use. Reselling templates as is isn’t allowed; the Pro program offers a branded version.
Are the English versions official translations?
They’re drafted in parallel and reviewed; if they differ, the version you sign applies. In Quebec, the French version is sufficient.
When does a template change?
Whenever the QBCA, CBCA or a registry practice changes, and at least once a year. Version and date are on every document.